Formalizing Contractual Agreements

Documenting, Formalizing, and Administration of Contractual

Agreements

Documenting and formalizing contractual agreements will help ensure that both the Vendor and the Owner fulfill their contractual obligations. Purchase Order Administration begins after award and ends with purchase order closeout.

The following services are typically provided during the administration phase:

· Expediting execution of all purchasing documents by Bidder and Owner.

· Securing Insurance and Bond Certifications if required

· Contractor Mobilization and Demobilization coordination

· Establishing and maintaining a purchase order filing system that
retains all documents generated relating to the purchase order

· Coordinating communications between the vendor, the owner and others involved in the project

· Monitoring Vendor performance and schedule compliance

· Monitoring on-site safety performance and documenting safety
incidents

· Validating Progress Payment Requests based on actual progress

· Tracking Supplier’s invoices and payments

· Obtaining technical acceptance or rejection of the work

· Tracking and Evaluating requests for Change Orders

· Mitigating claims in a manner that minimizes added costs